Department Assistant (m/f/d)

About the role

PwC Luxembourg's internal support teams are looking for a mid-level administrative professional to join the IFS - Administration line of service. You will work closely with professionals across departments, supporting day-to-day operations, coordination activities and internal stakeholders so that colleagues can focus on delivering value to clients.

Key responsibilities

• Ensure administrative processes are applied consistently and review documents for quality before distribution
• Prepare and maintain professional documents, reports and presentations using Microsoft Office tools
• Coordinate operational activities such as provider and contingent workforce administration, purchasing support, internal communications and event coordination
• Manage calendars, schedule meetings, coordinate business travel and anticipate logistical needs
• Facilitate communication with internal stakeholders and follow up on administrative actions
• Explore and adopt AI-enabled tools and new ways of working to improve efficiency

Required profile

• Bachelor's degree or equivalent in Management Assistance or a related field
• 3 to 5 years of experience in an administrative, executive assistant or department assistant role
• Ability to think critically, organise information clearly, pay attention to detail and collaborate with colleagues and stakeholders
• Integrity and careful handling of confidential information

Required skills

• Independent use of Microsoft Office: Word, PowerPoint, Outlook and Excel
• Calendar management and business travel coordination
• Document preparation and correspondence management