HR Generalist

About the role

The HR Generalist delivers day-to-day human resources services across the employee lifecycle and helps develop and improve HR operations. Reporting to the Head of Human Resources, the role leads operational HR initiatives, ensures compliance with Luxembourg labour legislation and contributes to efficient, scalable HR processes. It is an 80% FTE position.

Key responsibilities

• Deliver day-to-day HR operations: prepare employment contract amendments, probation confirmations and correspondence; maintain employee files; process salary adjustments, promotions, transfers and working hours; coordinate offboarding and keep organisational charts and employee data accurate and compliant with Luxembourg law.
• Act as first point of contact for employee and manager queries, explain policies and procedures, guide staff on leave, working time, benefits, probation and performance, and escalate complex employee relations matters to the Head of HR.
• Ensure ongoing compliance with Luxembourg labour law, keep statutory records, monitor milestones such as probation, fixed-term contracts, medical examinations, work permits and mandatory training, coordinate statutory reporting and support inspections or audits.
• Lead HR projects that improve efficiency, employee experience and compliance, review and improve HR processes, develop procedures and templates, and support new HR policies, systems and programmes.

Required profile

• Bachelor's degree in Human Resources, Business Administration or a related discipline.
• Minimum 5 years' experience in an HR Generalist or HR Operations role, including HR administration, implementing HR processes and supporting payroll.
• Strong knowledge of Luxembourg labour law, GDPR requirements for HR, and employment documentation and compliance.
• Fluent in English and French; excellent organisational skills, attention to detail, strong communication and problem-solving skills.
• Nice to have: experience in manufacturing, engineering or technology, in a growing SME or start-up, and nationality from a NATO member country or a NATO Indo-Pacific partner.

Required skills

• Proficiency in Microsoft Office
• Knowledge of Luxembourg labour law and GDPR