Senior Executive Assistant – Luxembourg

About the role

The European Investment Bank is seeking a (Senior) Executive Assistant to support the Director of the Partnership for Impact Department at its Luxembourg headquarters. This full‑time position provides high‑level administrative support in a multicultural, international environment.

Key responsibilities

• Act as the primary point of contact for the Director on confidential and complex matters.
• Manage and coordinate the Director’s agenda, schedule appointments, and organise professional trips.
• Screen, prioritize and follow up on incoming correspondence, ensuring timely and accurate responses.
• Prepare briefings, notes, correspondence and presentations in line with internal procedures.
• Facilitate information flow within the department and with external partners, including EU institutions and donors.
• Support department‑level meetings, monitor action points and deadlines.
• Maintain Teams and SharePoint spaces for effective document management and collaboration.
• Identify and propose process‑optimisation improvements.
• Uphold the highest standards of confidentiality, discretion and professionalism.

Required profile

• Secondary level education complemented by a two‑year certification in a relevant field (e.g., secretarial studies, business administration) or equivalent experience.
• Minimum five years of professional experience as an executive or senior administrative assistant.
• Proven ability to work with senior stakeholders in a fast‑paced, international setting.

Required skills

• Proficiency with Microsoft Teams.
• Experience using SharePoint for document management.
• Strong command of Microsoft Office applications (Word, Excel, PowerPoint).

What we offer

• Permanent contract at grade 2/3.
• Relocation support for successful candidates.
• Opportunity to work in a truly international, multicultural environment.
• Regular office presence at the Luxembourg headquarters.