Part‑time Office Manager (French/English) – Luxembourg

About the role

We are seeking a proactive Office Manager to ensure the smooth daily operation of our Luxembourg office. Working part‑time (24 hours per week), you will create a welcoming environment, support various business functions, and act as the main point of contact for visitors and external partners.

Key responsibilities

• Handle all incoming and outgoing mail for the office.
• Maintain and improve physical and electronic document archiving.
• Serve as the primary contact for visitors, landlords, maintenance providers, and other partners.
• Manage office supplies and inventory, including IT equipment.
• Coordinate e‑waste disposal with internal IT logistics.
• Monitor utilities, sustainability initiatives, and health‑and‑safety compliance.
• Organise group lunches, team‑building events, and other office activities.
• Welcome new hires and coordinate onboarding and off‑boarding processes.
• Issue and manage employee and visitor access cards.
• Provide administrative support to Finance, Treasury, Tax, Legal, and other business lines as needed.

Required profile

• Minimum 2 years of experience in an administrative or organizational role.
• Fluency in English and French or German, both written and spoken.
• Excellent communication, organisational and adaptability skills.
• Self‑driven with strong attention to detail and the ability to work independently.
• Strong interpersonal skills for effective interaction with internal and external stakeholders.

Required skills

What we offer

• Hourly rate between €24 and €26 gross, depending on experience.
• 3‑month fixed‑term contract with the possibility of extensions.
• Part‑time schedule (24 hours per week) with flexibility on working days.