Senior Executive Assistant (German) – Luxembourg

About the role

The European Investment Bank is looking for a (Senior) Executive Assistant to support the President or a Vice‑President within the Management Committee. Based at the Luxembourg headquarters, the role requires regular office presence and offers the chance to work in a truly international, multi‑cultural environment with relocation support.

Key responsibilities

• Organise meetings, business trips and missions, handling travel arrangements and related documentation.
• Manage the executive’s agenda, optimise time allocation and resolve conflicting demands.
• Handle telephone coverage, incoming correspondence and day‑to‑day secretariat workflow.
• Prepare, distribute and validate documents in line with EIB procedures.
• Maintain accurate electronic and paper filing systems and ensure data quality.

Required profile

• Secondary‑level diploma plus a two‑year certification in secretarial studies or business administration.
• At least 5 years of professional administrative support experience, including 2 years as a personal assistant at management level.
• Excellent command of German and strong proficiency in English and/or French.
• Understanding of the EIB Group’s activities, structure and governing bodies is an advantage.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft PowerPoint.