Operations Administrative Assistant (M/F)

About the role

The Operations – Administrative Assistant will support the Head of Division, loan officers and the assistant team at a European institution in Luxembourg’s Kirchberg district. The role ensures smooth day‑to‑day operations, high‑quality administrative assistance and reliable data management across the division.

Key responsibilities

• Provide comprehensive administrative support to the Head of Division and the loan officers, handling correspondence, scheduling and document preparation.
• Coordinate the full lending approval process, including document finalisation, formatting, distribution, filing and quality control.
• Maintain and update contact databases and internal systems, ensuring data accuracy, consistency checks and compliance monitoring.
• Prepare statistics, reports and presentations related to division activities.
• Collaborate with other assistants and department members to ensure effective information flow and harmonised working methods.
• Identify and contribute to continuous improvement initiatives for processes and procedures.

Required profile

• Secondary education, preferably complemented by a certification in business administration, office management or a related field.
• At least three years of relevant professional experience in administrative or operational support.
• Strong organisational skills, ability to manage multiple priorities and meet tight deadlines.
• Excellent written and verbal communication in English; French is a plus.

Required skills

What we offer

• Competitive monthly salary ranging from €3,800 to €4,300.
• Opportunity to work in a dynamic European institution located in Luxembourg’s business hub.
• Collaborative team environment with focus on professional development.