Office Manager – Administrative & Financial Support

About the role

XTEND is seeking a structured, proactive Office Manager to ensure smooth daily operations and provide high‑quality support to management and project teams. The role is central to internal coordination, administrative efficiency, and the company’s growth.

Key responsibilities

• Oversee daily office operations, maintain organized workspaces, and manage correspondence and filing systems.
• Coordinate meetings, agendas, internal communications, and prepare reports, presentations, and company documents.
• Assist with invoicing, expense tracking, basic accounting coordination, and liaise with external accountants and service providers.
• Monitor project budgets, compile KPI follow‑up, and present analyses to staff.
• Support recruitment, onboarding, maintain HR records, and coordinate with payroll providers.
• Help structure internal processes, improve organizational efficiency, and act as a point of contact between internal teams and external partners.

Required profile

• 3–5+ years of experience as an Office Manager, Executive Assistant, or Administrative Manager.
• Experience in a construction, architecture, or engineering environment is a plus.
• Strong organizational, multitasking, and detail‑oriented abilities.
• High reliability, autonomy, and excellent communication skills.
• Willingness to contribute to a growing, ambitious company.

Required skills

• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Familiarity with accounting or project‑management tools (advantage).

What we offer

• A key role in a dynamic, intellectually stimulating environment.
• Close collaboration with management and involvement in strategic topics.
• Opportunities for professional growth as the company expands.
• Flexible contract options (full‑time or part‑time) and a competitive salary package.