Legal Secretary – Luxembourg

About the role

We are seeking an experienced Legal Secretary to provide comprehensive administrative support to our Luxembourg legal team. The role involves managing communications, schedules, documentation and travel arrangements to ensure smooth operation of the department.

Key responsibilities

• Serve as primary administrative contact for designated legal professionals, handling calls and enquiries.
• Coordinate busy schedules, appointments, meetings and deadlines.
• Prepare, edit and proofread correspondence, engagement documents, presentations and client communications.
• Format and convert files across Microsoft Office applications, including PowerPoint.
• Arrange domestic and overseas travel, accommodation and itineraries.
• Assist with timesheet recording and expense claim processing.
• Organise internal and external meetings, including room bookings and logistics.
• Support onboarding of new client matters, conflict checking and compliance procedures.
• Maintain information barriers, insider registers and assist with billing queries.

Required profile

• Proven experience as a Legal Secretary or similar administrative role within a law firm.
• Familiarity with jurisdiction‑specific administrative and regulatory tasks.
• Strong organisational abilities and attention to detail.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).

What we offer

• Competitive salary up to €70,000 per year.