Executive Management Assistant

About the role

The Luxembourg Stock Exchange is looking for an Executive Management Assistant to support its senior leadership team. Based in the heart of Luxembourg city, you will serve as a key liaison for internal and external contacts, helping executives manage their time and priorities efficiently.

Key responsibilities

• Provide secretarial and administrative support to executive management, handling agenda planning and appointment scheduling.
• Liaise with partners, clients, visitors and staff at all seniority levels.
• Coordinate internal and external meetings, including follow‑up actions and documentation.
• Organise meetings of governing bodies such as shareholders, board of directors, sub‑committees and the executive committee.
• Support the Secretary General and/or General Counsel in their tasks.
• Assist with relationship management for shareholders and board members.
• Screen, prioritize and forward incoming communications to the appropriate parties.
• Prepare and draft corporate and administrative documents.
• Handle due‑diligence requests from partners, suppliers and clients.
• Arrange travel, visas and accommodation for executives.

Required profile

• High school diploma, PA diploma or equivalent certification.
• At least 5 years of experience as an executive management assistant.
• Professional appearance with the ability to quickly establish credibility.
• High level of discretion, integrity and confidentiality.
• Flexibility, independence and proactive attitude.
• Strong attention to detail, problem‑solving and organisational skills.
• Excellent written and oral communication in English; French, German and Luxembourgish are a plus.

Required skills

• Proficiency with Microsoft 365.
• Familiarity with AI tools.