Senior Executive Assistant (German required) – Luxembourg

About the role

The European Investment Bank (EIB) is seeking a (Senior) Executive Assistant for the President’s Office or Vice‑President Offices at its Luxembourg headquarters. The role provides high‑level executive and administrative support, coordinating day‑to‑day workflows and handling sensitive information with discretion.

Key responsibilities

• Organise meetings, business trips and missions, including travel arrangements and preparation of required documents.
• Manage the President’s or Vice‑President’s agenda, optimise time allocation and resolve conflicting demands.
• Handle telephone coverage, incoming correspondence and the day‑to‑day workflow of the secretariat.
• Prepare, distribute and validate documents in line with EIB procedures.
• Maintain accurate electronic and paper filing systems and ensure data quality.
• Provide back‑up for other Executive Assistants to ensure business continuity.

Required profile

• Secondary‑level diploma with a two‑year certification in secretarial studies or business administration.
• At least 5 years of professional experience in administrative support, including 2 years as a personal assistant at management level.
• Excellent command of German and strong command of English and/or French.
• Strong organisational judgement, accuracy, flexibility and the ability to work outside core hours when needed.

Required skills

• Proficiency with Microsoft Word, Excel and PowerPoint.
• Familiarity with the organisation’s intranet and standard office tools.

What we offer

• International, multicultural work environment.
• Relocation support.
• Opportunity to work at the heart of EU’s banking institution.