Executive Assistant – Senior Director Support

About the role

We are looking for a proactive Executive Assistant to provide senior‑level support to our Luxembourg office and directly assist directors. You will also support the wider tax team, helping them manage day‑to‑day priorities and ensuring smooth administrative and reporting processes.

Key responsibilities

• Provide one‑to‑one assistance to directors, managing complex calendars and travel across multiple time zones.
• Coordinate schedules, travel arrangements, expense reporting and team activities.
• Support tax reporting processes and administrative tasks for the tax team.
• Liaise with the guest‑relations team to book meeting rooms, organise events and welcome visitors.
• Handle confidential information with strong judgement.

Required profile

• Minimum 5 years’ experience as a Senior Executive Assistant in an international organisation.
• Proactive, positive attitude with the ability to manage competing priorities and solve problems.
• Excellent communication, organisational and time‑management skills.
• Confidence working with senior stakeholders and handling confidential matters.

Required skills

• Complex calendar management.
• Travel coordination across multiple time zones.
• Administrative support and expense processing.

What we offer

• A collaborative environment within a global financial services group.
• Commitment to diversity, equity and inclusion.
• Opportunities to develop a fulfilling career and make an impact.