Executive Assistant (Part‑time, Morning)

About the role

We are looking for a part‑time Executive Assistant to support our Client Relationship Management team at Ziffer Group’s Luxembourg head office. The role is focused on the morning shift (8:30‑12:30) and is ideal for someone balancing studies or other commitments while gaining solid administrative experience in a professional services environment.

Key responsibilities

• Manage calendars, schedule meetings and appointments for the Client Relationship Management team, prioritising requests and following up on actions.
• Oversee the signing, notarisation, certification, apostille and legalisation of company documents.
• Maintain accurate digital and physical filing systems, archives and administrative registers.
• Coordinate office suppliers, equipment maintenance, deliveries, services and the company vehicle fleet.
• Handle mail, couriers, meeting‑room bookings, office supplies and day‑to‑day office logistics.
• Welcome visitors and manage incoming calls and enquiries, directing them as appropriate.

Required profile

• Highly organised with the ability to juggle multiple priorities and handle confidential information discreetly.
• Bachelor’s degree or equivalent administrative/legal vocational training.
• Experience in an administrative, legal‑assistant or executive‑support role is an asset.
• Fluency in Russian and English is required; French and/or German are strong assets.
• Proactive, service‑oriented and adaptable communication style for diverse audiences.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with standard document‑management systems.

What we offer

• Part‑time (50 %) morning schedule, Monday‑Friday 8:30‑12:30.
• On‑site work at our Luxembourg head office.
• Opportunity to develop professional administrative skills within a small, client‑focused team.