Executive Assistant (Hybrid, Luxembourg)

About the role

We are looking for an Executive Assistant who will act as a strategic partner to our executive team. Based in Luxembourg (or nearby), you will support senior leaders by ensuring smooth operations, proactive problem‑solving and seamless communication across the organisation.

Key responsibilities

• Drive cross‑functional projects from concept to delivery, aligning teams with company objectives.
• Plan and execute global off‑site events, handling agenda creation, venue negotiations and speaker coordination.
• Coordinate back‑office activities with internal departments such as Tax, ensuring timely executive presence in all offices.
• Manage executive calendars, prioritising tasks in line with business goals.
• Build and maintain strong relationships with internal and external stakeholders to streamline communication.
• Own planning and execution of critical deliverables, tracking progress and accountability.
• Organise and run meetings, preparing agendas, documenting outcomes and following up on action items.
• Develop and optimise systems and workflows to improve efficiency.
• Consolidate organisational data into concise executive summaries for decision‑making.
• Provide dynamic, flexible scheduling support and thorough preparation for all commitments.

Required profile

• Proactive leader with strong organisational, critical‑thinking and business‑acumen abilities.
• Excellent relationship‑management skills and a commitment to company objectives.
• Ability to anticipate issues and resolve them before they escalate.
• Experience in driving innovation in administrative processes.

Required skills