Executive Assistant – 3P Transportation & Scaling Businesses

About the role

The 3P Transportation & Scaling Businesses organization is seeking a highly organized Executive Assistant to support two senior directors—one based in Luxembourg and the other in London. This role goes beyond calendar management, acting as the operational backbone for a multi‑country, director‑level team that oversees Amazon’s B2B freight shipping and third‑party carrier network across the EU and UK.

Key responsibilities

• Manage complex, multi‑timezone calendars for both directors, proactively resolving conflicts and aligning time with business priorities.
• Coordinate domestic and international travel, including multi‑country itineraries, and handle expense reconciliation.
• Support the organization’s operating rhythm by distributing pre‑reads, preparing agendas, tracking action items, and flagging overdue commitments.
• Curate and prepare content for meetings, reports, and presentations on behalf of the directors.
• Act as a trusted liaison with internal and external stakeholders, ensuring timely and accurate communication.

Required profile

• Demonstrated ability to complete complex tasks quickly with minimal guidance.
• Strong sense of urgency and comfort working in ambiguous situations.
• Excellent planning, time‑management, and relationship‑building skills.
• Alignment with leadership principles such as curiosity, high standards, trust, and bias for action.

Required skills

• Proficiency in standard office productivity tools (e.g., Microsoft Office or Google Workspace).
• Experience handling multi‑country travel logistics and expense reporting.
• Ability to draft, edit, and format professional documents and presentations.