Administrative Assistant

About the role

We are looking for an Administrative Assistant to support the Luxembourg Centre for Socio‑Environmental Systems at the University of Luxembourg. The role involves providing comprehensive administrative services to ensure smooth daily operations and to support research and outreach activities.

Key responsibilities

• Manage day‑to‑day administrative tasks including travel arrangements, purchase orders, invoice follow‑up, reimbursements and budget monitoring.
• Handle incoming and outgoing communications via email, telephone and MS Teams while maintaining confidentiality.
• Organise meetings, conferences, workshops and visits, coordinating logistics and documentation.
• Liaise with central university services and support recruitment processes.
• Assist with financial reporting for external funders.

Required profile

• University degree (Bac +2/3) with at least three years of administrative or secretarial experience.
• Proven experience in event planning such as conferences, seminars or workshops.
• Strong organisational skills, attention to detail and the ability to work independently.
• Fluent in English; French or German is a strong asset, Luxemburgish an advantage.

Required skills

• Proficient use of Microsoft Office tools (Word, Excel, PowerPoint, Teams).
• Experience with SAP systems (preferred).
• Knowledge of Power BI (preferred).

What we offer

• A modern, inclusive university environment with staff from over 90 countries.
• Access to a vibrant research community and high‑quality facilities.
• Strong links to professional sectors, industry partners and European institutions.
• Opportunities for personal development within a multilingual, international setting.