Administrative Assistant – General Secretariat (Temporary)

About the role

We are seeking a proactive Administrative Assistant to support the Head of Division and the team within the General Secretariat Service of a leading investment bank in Kirchberg. This is a temporary position for an initial period of two months, with the possibility of extension up to one year under Luxembourgish law.

Key responsibilities

• Provide daily administrative and organisational support to the Head of Division and team.
• Prepare and format documents, presentations, reports, briefing notes and meeting materials.
• Coordinate internal document approval and distribution processes.
• Assist with monthly operational reporting by gathering and organising information.
• Maintain databases, internal documentation systems and electronic archives.
• Organise meetings, seminars, conferences and business travel arrangements.
• Manage calendars and coordinate participation in senior‑management and board‑level meetings.
• Handle general administrative tasks such as filing, data entry, contact‑list management and logistics coordination.
• Collaborate with other assistants to ensure coverage during absences and identify process‑improvement opportunities.

Required profile

• Secondary school diploma with additional training or certification in administration, business support or secretarial studies.
• Minimum three years of experience in an administrative or assistant role.
• Excellent written and spoken English and French; additional European language is a plus.
• Strong organisational and multitasking abilities with attention to detail.
• Ability to manage priorities and work effectively under tight deadlines.
• Proactive, reliable and solution‑oriented mindset.
• Comfortable working in an international, fast‑paced environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Gross hourly rate of €22.16.
• 26 days of annual leave plus up to 17 public holidays.
• Temporary fixed‑term contract with potential extension up to one year.
• Opportunity to work within a dynamic investment‑bank environment.