Administrative Assistant – Corporate & Legal Support

About the role

We are looking for a highly organized Administrative Assistant to provide day‑to‑day corporate and legal support for our Luxembourg‑based entities. The role combines office administration, document management, and liaison with external partners in a fast‑paced environment.

Key responsibilities

• Manage physical and electronic filing, scanning, and document organization.
• Collect invoice approvals, process employee expense forms, and maintain vendor and customer records in Navision.
• Proofread legal and corporate documents, draft and review agreements using approved templates.
• Support company incorporation processes, insurance administration, and bank account/KYC procedures.
• Coordinate execution of legal documentation, liaise with lawyers, notaries, auditors, and other stakeholders.
• Arrange courier services, business travel, meetings, diaries, and team events.
• Provide general office administration, answer calls, and translate simple legal correspondence.

Required profile

• Bachelor's degree or equivalent professional experience.
• Minimum 3 years of experience in corporate, legal, or administrative support.
• Strong organizational, interpersonal, and communication skills.
• High attention to detail, ability to multitask and meet tight deadlines.
• Fluent written and spoken English; additional languages are a plus.

Required skills

• Proficiency in Microsoft Office Suite.
• Experience with Navision (ERP) for record keeping.