Senior Administrator - Corporate Services

About the role

This Senior Administrator role sits within Corporate Services, Institutional Client Services, and works in a hybrid setting. You will administer the corporate and legal requirements of a portfolio of Private Equity and Real Estate clients, under the supervision of a Line Manager.

Key responsibilities

• Assist in managing the day-to-day corporate affairs of client entities.
• Draft, review and coordinate legal and corporate documentation such as contracts, agreements and resolutions.
• Prepare board and shareholder meeting documentation, including minutes and written resolutions.
• Ensure compliance with Luxembourg corporate law and regulatory requirements, including CSSF where applicable.
• Maintain statutory records and ensure proper corporate governance.
• Handle filings and registrations with the Luxembourg Trade and Companies Register (RCS).
• Coordinate notarial processes, including notarisation, apostille and legalisation.
• Prepare and maintain shareholder and corporate registers, and organise document circulation, signatures and certification.
• Ensure electronic and physical archiving of corporate documentation and follow up with clients and third parties for required documents.
• Act as main contact with notaries, lawyers, banks, auditors, authorities and clients, and liaise internally with accounting, compliance and other departments.
• Provide legal and corporate support to accounting teams and ensure adherence to AML/KYC requirements.
• Manage internal corporate procedures, monitor timelines and contribute to internal decision-making documentation.

Required profile

• At least 3 years of proven experience in a similar position.
• Fluent English, written and spoken; French and German are an asset.
• Clear understanding of contractual and statutory obligations under Luxembourg law.
• Ability to take responsibility, prioritise, act independently and work well in a team.
• Good organisational skills, enthusiasm and proactive client service attitude.