Senior Executive Assistant (German-speaking) – Luxembourg

About the role

The EIB, the European Union's bank, is recruiting a (Senior) Executive Assistant for the President's Office and Vice-President Offices within the Management Committee, at its headquarters in Luxembourg. The position is full-time at grade 2/3, with a 3-year contract and regular office presence; relocation support is offered. Panel interviews are expected to start in November 2026. The role provides high-level executive and administrative assistance to the President or a Vice-President, coordinating the secretariat's day-to-day workflows.

Key responsibilities

• Organise meetings, business trips and missions, including travel arrangements, administrative preparation, follow-up and required documents.
• Manage the President's or Vice-President's agenda, optimise time allocation and coordinate appointments.
• Manage telephone coverage, incoming correspondence and the day-to-day workflow of the secretariat.
• Prepare documents, coordinate their distribution and validation, and handle correspondence and enquiries.
• Maintain accurate electronic and paper filing systems and support other Executive Assistants when needed.
• Liaise daily with other offices and directorates, and with external contacts such as ministries and institutions.

Required profile

• Secondary-level diploma plus a two-year certification in a relevant field such as secretarial studies or business administration.
• At least 5 years of experience in administrative support, preferably 2 years as a personal assistant to management.
• Good knowledge of the EIB Group's activities, structure and procedures; familiarity with Governing Bodies' practices is an advantage.
• Excellent command of German, and excellent English and/or French (proficiency in both is needed for career development).

Required skills

• Word, Excel, PowerPoint and the intranet.
• Strong organisational skills, accuracy, tact, discretion and diplomacy.

Applications are made through the generic recruitment campaign; the Bank reserves the right to set the exact position level, contract type and team assignment.