Senior Administrative Assistant

About the role

We are looking for a Senior Administrative Assistant to provide comprehensive logistical and administrative support to our HR team. You will act as a key point of contact for HR communications and ensure smooth operation of daily HR processes.

Key responsibilities

• Monitor HR communication channels (phone, email, front desk) and respond or escalate inquiries.
• Organise and coordinate meetings, business travel, and HR‑related events.
• Manage invoicing processes, including purchase order creation, cost allocation, and invoice validation.
• Oversee Service Level Agreements (SLAs) with internal clients and handle related recharges.
• Maintain accurate filing systems and ensure proper archiving of physical and digital documents.
• Draft and format HR documentation such as SLAs, policies, and internal communications.

Required profile

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Proven experience in an administrative or HR support role.
• Strong organisational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills in French and English; German or Luxembourgish is a plus.
• Ability to handle confidential information with discretion.
• Proactive, service‑oriented mindset with strong interpersonal skills.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).