Recruitment Administrative Officer (Fixed-term 12 months)

About the role

PwC Luxembourg's Talent Attraction and Acquisition team is looking for a Recruitment Administrative Officer on a 12-month fixed-term contract. Working closely with Talent Acquisition Advisors and Partners, you will combine hands-on recruitment scheduling with administrative duties, helping create a smooth recruitment experience for candidates while supporting the team in working with hiring teams.

Key responsibilities

• Coordinate interviews across the firm, from scheduling and invitations to sharing practical information with candidates
• Manage the Talent Acquisition team calendars and coordinate multiple schedules
• Serve as a point of contact for candidates, providing clear, timely and professional communication
• Manage validation and follow-up of recruitment invoices and expenses
• Handle ADEM administration, including vacancy declarations and documentation, in line with Luxembourg requirements
• Track and report on scheduling metrics such as time-to-schedule, rescheduling, no-shows and bottlenecks
• Prepare weekly and monthly activity reports and maintain accurate data on key metrics
• Support Talent Attraction and Acquisition projects and initiatives, and keep process documentation up to date

Required profile

• 3 to 4 years of experience in an administrative or coordination role
• Genuine interest in Human Resources and recruitment
• Fluent English and French; Portuguese is an asset
• Previous exposure to recruitment, HR coordination or a similar environment is an advantage

Required skills

• Good command of Microsoft Excel and an interest in data and reporting
• Confidence working with HR or recruitment systems and digital tools
• Strong stakeholder management and written and spoken communication in a multicultural environment