Legal Assistant – Compliance & Corporate

About the role

We are seeking a proactive Legal Assistant to support our compliance and corporate practice. The role involves a mix of administrative, research, and regulatory tasks, ensuring smooth operation of the practice group and adherence to AML/KYC standards.

Key responsibilities

• Organise practice group meetings, draft minutes and track timesheets.
• Open, close and monitor client files, ensuring timely follow‑up and closure eligibility.
• Proofread, format and finalise legal documents, correspondence and basic partner communications.
• Conduct basic legal research and assist in preparing client trainings, seminars and webinars.
• File and search documents with the Luxembourg Business Register and Register of Beneficial Owners.
• Coordinate apostille requests, prepare court and bailiff documentation, and liaise with administrative bodies.
• Apply AML/CFT regulations, support initial AML/KYC due diligence, collect and maintain related documentation, and participate in AML Committee meetings.
• Provide day‑to‑day administrative support, manage appointments, travel arrangements and act as backup for reception/helpdesk duties.

Required profile

• Bachelor’s degree in Business Administration, Secretarial Studies or equivalent experience.
• Previous experience in a law firm is highly valued.
• Knowledge of Luxembourg legal authorities, court systems and AML regulations.
• Strong organisational skills, high attention to detail and ability to work independently or in a team.
• Excellent command of French and English; German and Luxembourgish are assets.

Required skills

• Proficiency in Microsoft Office applications.
• Experience with legal time‑recording systems.

What we offer

• Opportunity to work in a dynamic legal environment with exposure to compliance and corporate matters.
• Professional development through involvement in AML committees and cross‑functional projects.