Associate – Corporate Secretary (Luxembourg)

About the role

Our client, a leading management company serving the asset management industry, is looking for an Associate – Corporate Secretary to support a complex portfolio of client entities. You will ensure regulatory compliance, maintain corporate documentation, and assist with board governance processes in a dynamic, collaborative environment.

Key responsibilities

• Manage a portfolio of client entities, maintaining statutory records and client files.
• Handle administrative tasks such as regulatory filings, RBE register updates, RCS deposits, document execution, safekeeping, and legalisation.
• Support company lifecycle events including formations, dissolutions, AGMs, EGMs, and ad‑hoc corporate secretarial matters.
• Draft, finalise, and manage resolutions and other corporate documentation.
• Provide board support: organise meetings, coordinate attendees, prepare and distribute materials, draft minutes, and follow up post‑meeting.
• Monitor task tracking systems, prioritise workload, and escalate conflicts or delays.
• Liaise independently with fund service providers and clients.
• Participate in team projects, contribute to process improvements, and support colleagues.

Required profile

• Minimum 2 years of experience in corporate secretarial roles.
• Degree in Business, Law, or equivalent experience in company secretarial services.
• Strong knowledge of Luxembourg corporate and fund regulations.
• Highly organised, proactive, detail‑oriented with strong time‑management skills.
• Ability to work independently under pressure and meet tight deadlines.
• Fluent in English (written and spoken).
• Valid Luxembourg work permit.

Required skills

• Proficiency in MS Office (Word, Excel, Outlook, Teams).