Personal Assistant to CEO – Insurance

About the role

Our client, a Luxembourg‑based subsidiary of a major insurance and pensions provider, is looking for a Personal Assistant to the CEO. The role supports the CEO in daily operations, acting as an operational anchor in a dynamic, growing organisation.

Key responsibilities

• Manage the CEO’s diary, correspondence and administrative workflows, ensuring timely dispatch of regulatory letters and other time‑sensitive communications.
• Handle day‑to‑day office operations, including mail management, visitor coordination and ad‑hoc logistical tasks.
• Organise internal events such as quarterly board meetings, monthly management meetings and team lunches.
• Draft, proofread and format written communications, bringing clarity to documents and emerging procedures.
• Serve as a proactive point of contact between the CEO and internal or external stakeholders, bridging communication gaps with discretion.
• Anticipate operational needs, identify potential issues early and implement practical solutions to keep the business running smoothly.
• Support team cohesion and contribute to a positive office culture as the business expands.

Required profile

• Previous experience in an administrative, PA or office‑management role, preferably within professional or financial services.
• Fluency in English and French.
• Strong written communication skills with the ability to produce clear, well‑structured documents.
• Proactive, self‑starting attitude with the ability to anticipate needs and act independently.
• Comfortable working in environments without rigid procedures and capable of introducing structure.
• High emotional intelligence and confidence in building a professional rapport with the CEO.
• Highly organised, detail‑oriented and able to manage competing priorities.
• Genuine interest in the business and ambition to grow into a more strategic support role.

Required skills