Human Resources Operational Assistant (Temporary)

About the role

This temporary position supports the recruitment and internal mobility processes of a Luxembourg‑based investment bank. The role is primarily administrative, ensuring smooth execution of hiring activities and maintaining HR data integrity.

Key responsibilities

• Prepare, publish and monitor vacant positions on the intranet and the bank’s website.
• Serve as the first point of contact for internal and external candidates, providing information and guidance.
• Organise panel interviews, coordinate logistics, and manage assessment providers.
• Handle travel expense claims related to recruitment activities.
• Maintain HR system databases (e.g., SPARK, PeopleSoft) and liaise with support teams for issues.
• Prepare hiring and internal mobility documents, coordinate signatures and archive records.
• Provide backup support to other administrative assistants within the unit.

Required profile

• Secondary education with a 2‑year HR certification or equivalent experience.
• Minimum 5 years of experience in a secretarial or operational role, preferably in HR or a customer‑oriented service environment.
• Excellent written and spoken English; good command of French is preferred.
• Strong knowledge of standard office tools (Word, Excel, Outlook).

Required skills

• Oracle HCM or PeopleSoft (HR information systems).
• GED or SPARK HR databases.
• Microsoft Word, Excel and Outlook.

What we offer

• Fixed‑term contract of 2 months with the possibility of extension up to 1 year.
• Opportunity to work within a leading European investment bank.