Executive Assistant – Financial Services / Private Equity

About the role

We are seeking a proactive Executive Assistant to support senior directors of a leading global private markets firm in Luxembourg. The role demands high‑level operational support in a fast‑paced investment environment where precision and confidentiality are essential.

Key responsibilities

• Manage complex executive diaries, resolve scheduling conflicts and coordinate international travel and high‑stakes meeting logistics.
• Oversee expense reports, onboarding documentation and other administrative workflows with absolute accuracy.
• Anticipate team priorities, flag pressure points and stay ahead of the firm’s investment rhythm.
• Serve as a trusted point of contact for internal teams and senior external partners.
• Organise team events, off‑sites and internal initiatives to high standards.

Required profile

• Proven experience as a Personal Assistant, Executive Assistant or Senior Team Assistant supporting senior leadership in a fast‑paced corporate environment.
• Background in Private Equity, Financial Services or Professional Services is strongly preferred.
• Exceptional attention to detail, strong priority management under pressure and absolute discretion with confidential data.
• Highly proactive, commercially curious and dedicated to delivering seamless, high‑quality support.

Required skills

• Fluent in English (written & spoken).
• Advanced command of MS Office tools: Outlook, PowerPoint, Excel and Word.