Business Travel Coordinator (6‑month contract)

About the role

We are seeking a Business Travel Coordinator to support a European Institution in Kirchberg on a six‑month maternity replacement. You will manage the full lifecycle of official business travel, ensuring compliance with corporate policies and smooth execution of missions abroad.

Key responsibilities

• Provide travel options that align with corporate travel policies and mission requirements.
• Verify completeness of travel requests and manage bookings, changes, cancellations, and urgent travel needs.
• Handle travel authorisation forms, including any derogations or exceptions.
• Liaise with travellers, assistants, hotels, and travel agencies.
• Check and execute additional steps for high‑risk destinations, such as visa requirements.
• Coordinate special arrangements for missions to high‑risk locations.
• Support travellers, respond promptly to inquiries, and resolve travel‑related issues.
• Maintain up‑to‑date travel request status in the system.

Required profile

• Secondary‑level education with a certificate or diploma in accounting, administration, or equivalent.
• Minimum 2 years of experience in administrative assistance, including travel bookings and expense reporting.
• Familiarity with Enterprise Resource Planning software, especially Oracle PeopleSoft.
• Fluent in English and French.
• Strong respect for procedures, flexibility, adaptability, and good communication skills.

Required skills

• Oracle PeopleSoft