Senior Executive Assistant

About the role

Luxtrust is seeking a motivated Senior Executive Assistant to support its Legal Manager and CFO on high‑level governance and administrative matters. This part‑time permanent role combines executive assistance with corporate legal secretariat responsibilities in a dynamic, multicultural environment.

Key responsibilities

• Proactive management of complex executive calendars and coordination of high‑level internal and external stakeholders.
• Organise and support Board of Directors meetings, AGMs/EGMs, preparing notices, agendas and high‑quality board packs.
• Draft, review and ensure accuracy of minutes, board resolutions and corporate governance documents.
• Maintain statutory registers, corporate records and ensure compliance with Luxembourg corporate law.
• Handle day‑to‑day corporate housekeeping, draft standard corporate documents and liaise with law firms, notaries and service providers.
• Track legal deadlines, regulatory obligations and support the Legal Manager and CFO on governance matters.

Required profile

• Degree in Law, Business Administration or equivalent.
• Proven experience in a similar executive‑assistant or legal‑secretariat role, preferably within a law firm, private equity or corporate environment.
• Strong understanding of corporate governance, board procedures and Luxembourg legal requirements.
• Excellent discretion handling confidential information and high‑level stakeholder interactions.

Required skills

• Advanced knowledge of corporate governance processes and board documentation.
• Familiarity with Luxembourg corporate law and regulatory compliance.
• Proficiency in drafting legal and corporate documents.

What we offer

• Permanent part‑time contract with competitive compensation.
• Opportunity to work in a forward‑thinking, international team.
• Professional development in legal and governance domains.