Senior Associate – Corporate Secretary

About the role

We are looking for a Senior Associate – Corporate Secretary to join our client’s Luxembourg office. The role will support a portfolio of client entities, ensuring regulatory compliance, corporate governance and smooth operational delivery.

Key responsibilities

• Manage a complex portfolio of underlying client entities within a single client relationship.
• Oversee day‑to‑day operations, guaranteeing timely and accurate service delivery.
• Maintain statutory records and ensure compliance with regulatory and internal requirements.
• Support company lifecycle events such as incorporations, dissolutions, AGMs/EGMs and other ad‑hoc corporate matters.
• Draft, finalise and review corporate documentation and resolutions.
• Handle regulatory filings, RBE register updates, RCS deposits and legalisation processes.
• Assist board governance activities, including meeting preparation, minute‑taking and follow‑up actions.
• Provide guidance, training and mentorship to team members as required.
• Contribute to process improvement projects and support client relationship management, invoicing and performance tracking.
• Collaborate proactively with internal stakeholders and external service providers.

Required profile

• Minimum 4 years of experience in corporate or fund governance roles.
• Degree in Business, Law or equivalent experience in company secretarial services.
• Strong knowledge of Luxembourg corporate and fund regulations.
• ILA qualification (completed or in progress) or equivalent certification.
• Excellent organisational, communication and time‑management abilities.
• High attention to detail and ability to manage priorities under pressure.
• Fluent in English, both written and spoken.
• Valid Luxembourg work permit.

Required skills

• Proficiency in MS Office (Word, Excel, Outlook, Teams).