Receptionist – Front Desk & Administrative Support

About the role

Join a prestigious international law firm in central Luxembourg as the first point of contact for visitors, clients and staff. You will manage the front desk, ensure smooth communication, and provide comprehensive administrative support to keep the office operating efficiently.

Key responsibilities

• Welcome guests, handle client requests and maintain a professional, helpful attitude.
• Answer and transfer internal and external calls in French and English, manage messages and voicemail.
• Process incoming and outgoing mail, courier, and dispatch deliveries to the appropriate teams.
• Coordinate meeting rooms, calendar invites and ensure rooms are tidy and ready for use.
• Provide general admin support such as copying, printing, scanning, archiving, badge issuance and guest announcements.
• Arrange travel logistics (flights, trains, rentals, accommodation, shuttles, lunches) for internal and external stakeholders.
• Assist the Marketing & Business Development team with events, conferences, catering and parking management.
• Support information flow between departments and assist personal assistants when needed.

Required profile

• Minimum 3 years of solid reception or front‑office experience.
• Excellent presentation and client‑facing attitude.
• Fluent in English and French; German or Luxembourgish is a plus.
• Highly organised, able to manage multiple priorities efficiently.
• Positive, service‑oriented mindset with strong team spirit and discretion.

Required skills

• Proficient use of Microsoft Outlook.
• Proficient use of Microsoft Word.
• Proficient use of Microsoft Excel.
• Proficient use of Microsoft PowerPoint.

What we offer

• Competitive salary package.
• Luncheon vouchers.
• 26 days of annual leave.
• Corporate, chic and bright working environment.
• Friendly atmosphere within a supportive team.