Personal Assistant to CEO – Insurance Sector

About the role

Our client, a Luxembourg‑based subsidiary of a leading insurance and pensions provider, is looking for a Personal Assistant to support the CEO. The role is dynamic, with varied daily tasks, and offers the chance to grow into a broader Executive Assistant position.

Key responsibilities

• Manage the CEO’s diary, correspondence and time‑sensitive communications, including regulatory letters.
• Handle day‑to‑day office operations such as mail, visitor coordination and ad‑hoc logistics.
• Organise internal events, including quarterly board meetings, monthly management meetings and team lunches.
• Draft, proofread and format written communications, bringing clarity to documents and emerging procedures.
• Act as a proactive liaison between the CEO and internal or external stakeholders.
• Anticipate operational needs, identify potential issues and implement practical solutions.
• Support team cohesion and contribute to a positive office culture.

Required profile

• Previous experience in an administrative, PA or office‑management role, preferably in professional or financial services.
• Fluency in English and French.
• Strong written communication with the ability to produce clear, well‑structured documents.
• Proactive, self‑starting attitude with the ability to anticipate needs.
• Comfortable working without rigid procedures and able to introduce structure.
• High emotional intelligence and confidence in building professional rapport with the CEO.
• Highly organised, detail‑oriented and able to manage competing priorities.

Required skills

What we offer

• Opportunity for professional growth into a strategic support role.
• Dynamic work environment within a growing insurance organisation.
• Inclusive and equal‑opportunity workplace.