Personal Assistant

About the role

We are looking for a highly organised Personal Assistant to support the Partners and lawyers within the Corporate practice of CMS Luxembourg. The role sits at the centre of the practice, acting as a liaison between partners, clients and internal service teams in a fast‑paced international environment.

Key responsibilities

• Provide day‑to‑day administrative and organisational support to Partners and lawyers.
• Manage complex diaries, schedule meetings and appointments.
• Coordinate international travel arrangements and prepare detailed itineraries.
• Prepare and process expenses and assist with timesheet administration.
• Draft, format and finalise legal documents, reports, presentations and correspondence.
• Take meeting notes and prepare action points as required.
• Open new client matters and coordinate onboarding and related administrative processes.
• Liaise with Finance on billing follow‑up, draft invoices and matter administration.
• Coordinate signature processes and document execution.
• Assist with corporate filings and publications before Luxembourg authorities.
• Support the organisation of client events, seminars, internal meetings and presentations.
• Act as primary contact for HR regarding onboarding of new joiners and interns.
• Collaborate closely with the other Personal Assistant to ensure seamless support.

Required profile

• Previous experience as a Personal Assistant, Executive Assistant, Legal Assistant or similar role, preferably in a law firm or professional services environment.
• Excellent organisational, prioritisation and attention‑to‑detail skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Proactive, reliable and service‑oriented mindset with discretion handling confidential information.
• Strong interpersonal and communication abilities and a collaborative team approach.
• Fluent in English and French.

Required skills

• Microsoft Office (Word, Outlook, PowerPoint, Excel).