Paralegal / Family Office Administrator

About the role

We are seeking a proactive Paralegal to support the day‑to‑day administration and governance of a newly established Family Office in Luxembourg. The role is standalone, based on‑site, and will work closely with the Principals to ensure smooth operations and high‑quality support.

Key responsibilities

• Manage daily administrative operations of the Family Office.
• Coordinate board meetings, prepare agendas, draft minutes and maintain statutory and corporate records.
• Support corporate governance activities and ensure compliance with local regulatory and filing requirements.
• Liaise with external service providers such as legal advisors, accountants, banks, auditors and corporate service providers.
• Oversee document management, corporate records and filing systems.
• Assist in preparing reports, presentations and correspondence for the Principals.
• Coordinate office administration, suppliers, contracts and operational logistics.
• Monitor budgets, invoices, expenses and payments in collaboration with external accounting providers.
• Organise travel arrangements, meetings and events as required.
• Contribute to continuous improvement of administrative processes and procedures.

Required profile

• Highly organised, proactive and able to work independently in a fast‑paced environment.
• Previous experience as an Office Manager, Corporate Secretary, Executive Assistant or similar governance‑focused role.
• Experience in a Family Office, Investment Holding Company, Private Equity, Asset Management or professional services environment is advantageous.
• Strong understanding of corporate governance and company administration.
• Excellent attention to detail and multitasking abilities.
• Professional, discreet and service‑oriented attitude.
• Fluent in English and French; additional languages are a plus.

Required skills

• Proficiency in Microsoft Office.