Operations & Business Support Assistant

About the role

We are looking for a proactive Operations & Business Support Assistant to join our Luxembourg‑based technology startup. The role supports daily company life, from administration and purchasing to travel coordination and event organisation, in a fast‑moving environment focused on drones and aerospace innovation.

Key responsibilities

• Assist in day‑to‑day operations and organisational tasks.
• Prepare and manage NDAs, contracts, quotations, presentations and reports.
• Coordinate business trips, meetings, visitor logistics and company travel.
• Support purchasing activities, follow‑up with suppliers and handle operational coordination.
• Process invoices, expenses and administrative records using Odoo.
• Improve internal processes and workflows.
• Monitor opportunities and developments in the drone, aerospace and defence sectors.
• Prepare documentation for funding programmes, tenders and innovation calls (e.g., EDF, EDIP, NATO, Horizon Europe).
• Assist with participation in international exhibitions, trade fairs and business events.
• Collaborate with management and technical teams on various operational topics.

Required profile

• Organised, proactive and reliable with a hands‑on attitude.
• Comfortable working under deadlines and handling confidential information.
• Interest in European funding programmes and institutional ecosystems.
• Fluent in English; French and/or Italian are a strong advantage.

Required skills

• Strong command of Microsoft 365 tools.
• Experience with Odoo (preferred).

What we offer

• Key role in a high‑tech startup with direct impact on international projects.
• Dynamic, fast‑learning environment with close collaboration with founders and engineering teams.
• Exposure to the drone, aerospace and defence innovation ecosystem.