Executive Assistant

About the role

The Executive Assistant will provide high‑quality administrative support to the Corporate legal team in Luxembourg, ensuring smooth day‑to‑day operations and efficient document production.

Key responsibilities

• Manage diaries, schedule internal and external meetings, and coordinate video/audio logistics.
• Prepare and proofread correspondence, create engagement letters, and handle document production using Microsoft 365 and Adobe tools.
• Process new matter requests, maintain matter records in IManage, and support billing and financial administration.
• Coordinate travel arrangements, support business development activities, and maintain CRM data in InterAction.
• Assist with expense claims via Chrome River and contribute to AML/KYC processes as needed.

Required profile

• Minimum 5 years of executive assistant experience within a law firm.
• Fluent in French and English; German language knowledge is a plus.
• Proactive, highly organized, and able to work in an international, entrepreneurial environment.
• Strong communication skills with a commitment to confidentiality and discretion.

Required skills

• Microsoft Office 365 suite (Word, Excel, PowerPoint, Outlook).
• Adobe PDF tools for document handling.
• Chrome River expense management system.
• Intapp and IManage document management platforms.