Office Manager & Compliance Assistant – Luxembourg

About the role

You will ensure the smooth day‑to‑day operation of our Luxembourg head office while providing high‑level administrative support to senior management and the Compliance function. The role combines office management, corporate secretarial duties, and coordination of internal and external meetings.

Key responsibilities

• Manage office supplies, postal services, meeting rooms and general administration for the Luxembourg office.
• Support the Managing Director and Head of Compliance with document preparation, appointment coordination and follow‑up of action points.
• Organise internal and external meetings, conferences and visits, handling scheduling, logistics and material preparation.
• Maintain compliance documentation, prepare reports, coordinate information requests and liaise with branches and group entities.
• Perform corporate secretarial duties, including board and committee coordination, minute‑taking, decision follow‑up and record maintenance in line with Luxembourg governance requirements.
• Oversee filing, archiving, procurement, service‑provider management and liaison with building management and external partners.

Required profile

• Bachelor’s degree in administration, business or a related field, or equivalent professional experience.
• 2–3 years of experience in a similar role in Luxembourg, preferably within a regulated environment such as insurance, finance or professional services.
• Basic knowledge of company secretarial, governance or compliance processes is an advantage.
• Strong organisational skills, proactive attitude and ability to work independently while coordinating with international colleagues.
• Fluent in English and French; German is a plus.

Required skills

• MS Office

What we offer

• Personal development support and a trust‑based working environment.
• Collaboration with colleagues from diverse cultures.
• 26 days of annual leave plus 9.5 additional rest days.
• Flexible working hours, meal vouchers, free coffee/tea and water.