Executive Assistant (German) – Senior Level – Luxembourg

About the role

Provide high-level executive and administrative assistance to a member of the Management Committee – the President or a Vice‑President – at the European Investment Bank in Luxembourg. The role involves coordinating day‑to‑day workflows, handling sensitive information and supporting the smooth running of the office.

Key responsibilities

• Organise meetings, business trips and missions, including travel arrangements and documentation.
• Manage the President’s or Vice‑President’s agenda, optimise time allocation and resolve conflicting demands.
• Handle telephone coverage, incoming correspondence and the day‑to‑day workflow of the secretariat.
• Prepare documents, coordinate distribution and validation in line with EIB procedures.
• Maintain accurate electronic and paper filing systems ensuring data quality.
• Carry out ad‑hoc tasks and research to support office operations.
• Contribute to improving secretarial and operational methods for efficiency.
• Provide backup for other Executive Assistants to ensure business continuity.

Required profile

• Secondary‑level diploma plus a two‑year certification in secretarial studies or business administration.
• At least 5 years of professional experience in administrative support, including minimum 2 years as a personal assistant at management level.
• Good understanding of the EIB Group’s activities and organisational structure (advantageous).
• Excellent command of German.
• Excellent command of English and/or French, with a good command of the other language.
• Additional EU language skills are a distinct advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Relocation support for candidates moving to Luxembourg.
• Training support to develop language proficiency and professional skills.