Office Assistant

About the role

We are looking for a detail‑oriented Office Assistant to support the smooth operation of our Luxembourg office. You will work closely with the Office Manager and the wider team, handling a variety of administrative and clerical tasks.

Key responsibilities

• Provide general administrative support to the Office Manager, local management, and staff.
• Maintain office organization, including filing, scanning, copying, printing, and archiving documents.
• Manage incoming and outgoing mail, couriers, and deliveries.
• Monitor office supplies inventory, place orders, and ensure timely delivery.
• Act as receptionist when needed, welcoming visitors and handling phone calls.
• Coordinate meetings, appointments, and room bookings.
• Assist in planning company events, meetings, and functions.
• Maintain accurate records, databases, and spreadsheets.
• Provide operational coverage for the Office Manager during absences.

Required profile

• 1–3 years of proven experience in an Office Assistant or similar role.
• Strong organizational skills with the ability to multitask and prioritize.
• Excellent written and verbal communication in English; French is a plus.
• Proactive problem‑solver with analytical mindset.
• Ability to work independently and collaboratively.

Required skills

• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with standard office equipment and administrative tools.

What we offer

• Interesting tasks in a fast‑paced, innovative environment.
• Dynamic, international workplace culture.
• Open team culture with shared goals.