Legal Secretary

About the role

Our client, a leading international law firm in Luxembourg, is seeking an experienced Legal Secretary to provide comprehensive administrative support to its legal professionals. The role involves managing communications, scheduling, document preparation and supporting the smooth operation of the department.

Key responsibilities

• Act as the primary administrative contact for designated lawyers, handling calls, enquiries and directing communications.
• Maintain busy calendars, arrange appointments, meetings and ensure deadlines are met.
• Prepare, edit and proofread correspondence, engagement documents, presentations and client communications using Microsoft Office.
• Organise domestic and international travel, including transport and accommodation.
• Support timesheet recording, expense claim processing and billing assistance.
• Coordinate internal and external meetings, including room bookings and logistics.
• Assist with client matter onboarding, conflict checks and regulatory documentation.
• Help maintain information barriers and insider registers in line with compliance policies.

Required profile

• Proven experience as a legal secretary or similar administrative role within a law firm.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written communication and attention to detail.
• Familiarity with local legal administrative procedures and regulatory requirements.
• Ability to work autonomously and support wider team as needed.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Document formatting, proofreading and file conversion.
• Travel arrangement coordination.
• Expense and timesheet processing.
• Basic knowledge of billing and invoicing processes.

What we offer

• Competitive salary up to €70,000 per year.
• Opportunity to work in an international law firm environment.
• Professional development and career progression.