Junior HR Administration & Payroll Specialist (12‑Month Fixed‑Term)

About the role

For Ferrero’s headquarters in Luxembourg, we are seeking a Junior HR Administration and Payroll Specialist to join the People & Organization team on a 12‑month fixed‑term basis. The role supports core HR administrative processes, payroll preparation and expense management while providing first‑line assistance to employees.

Key responsibilities

• Prepare and follow up on employment contracts, amendments and related documentation.
• Maintain accurate employee records and keep HR data up‑to‑date in SAP HR, including absence tracking.
• Respond to first‑level employee queries and coordinate medical check‑ups.
• Review and validate expense claims, check supporting documents and follow up on reimbursements.
• Manage corporate credit cards – requests, activation, monitoring, closure and employee support.
• Assist payroll preparation by collecting new‑hire data, preparing payroll inputs and supporting related activities.
• Contribute to ad‑hoc HR projects as required.

Required profile

• Educational background in Human Resources, Business Administration, Management or a related field.
• Experience in HR administration, payroll or expense management.
• Strong attention to detail, ability to manage priorities in a fast‑paced environment.
• Confidentiality and discretion in handling employee information.
• Proficiency in Microsoft Office and familiarity with HR systems such as SAP HR.
• Basic knowledge of Luxembourg labour, tax and social security legislation.
• Fluency in English and French.

Required skills

• Microsoft Office
• SAP HR