General/Corporate Secretary (m/f)

About the role

The General/Corporate Secretary acts as the right‑hand to the CEO and the Management Committee, ensuring smooth governance, board processes and executive coordination. You will lead the executive office, manage board and committee agendas, and guarantee high‑quality delivery of all internal and external representations.

Key responsibilities

• Plan and maintain annual calendars for the Management Committee and Board, draft agendas, and circulate board packs.
• Prepare meeting notices, quality‑check materials, take minutes, and secure formal approvals.
• Maintain registers of decisions and actions, monitor closures, and report status to the CEO and Board Chair.
• Oversee corporate statutes, governance documents, and statutory filings.
• Draft resolutions, coordinate with external counsel, and track legal and contractual actions.
• Maintain SOPs for governance, ensure compliance with public‑sector expectations, and improve meeting effectiveness.
• Consolidate KPIs from all services, update dashboards, brief senior leaders, and support corrective action design.
• Manage executive calendars, coordinate internal and external meetings, and align logistics.
• Serve as institutional liaison for TAFTIE and coordinate with Luxinnovation as needed.

Required profile

• Proven experience in corporate governance, board administration, or executive office management.
• Strong organizational and analytical abilities with meticulous attention to detail.
• Excellent written and verbal communication skills in English.
• Ability to handle confidential information and interact with senior executives.

Required skills