Finance and Corporate Administration Officer

About the role

Nova Complex Europe S.a r.l is looking for a Finance and Corporate Administration Officer to manage its Luxembourg statutory, tax and financial operations. The role will act as the local point of contact for authorities, banks and auditors while collaborating closely with the Group Finance team in Finland.

Key responsibilities

• Maintain Luxembourg statutory bookkeeping in accordance with Lux GAAP, including accounts payable, receivable, bank entries, accruals and monthly reconciliations.
• Prepare monthly and annual financial statements for review by Group Finance and keep audit‑ready accounting records.
• Prepare and submit VAT returns, corporate income tax declarations and other statutory filings, coordinating with external tax advisors as needed.
• Manage local bank accounts, payments, cash forecasting and liquidity monitoring, supporting group treasury processes.
• Ensure compliance with Luxembourg treaty substance requirements and maintain corporate documentation, board meeting materials and liaison with directors, auditors and service providers.
• Oversee day‑to‑day office administration, vendor coordination, mail handling and facility management, as well as support local HR administration tasks.

Required profile

• Experience in statutory bookkeeping and financial accounting under Lux GAAP.
• Familiarity with Luxembourg tax filings, VAT, corporate income tax and transfer pricing documentation.
• Ability to manage cash, treasury activities and ensure treaty substance compliance.
• Strong organisational skills to handle corporate administration, board support and liaison with external parties.

Required skills