Executive Assistant – Transportation & Scaling Operations

About the role

We are seeking an experienced, resourceful Executive Assistant to support two Directors—one leading EU Amazon Freight in Luxembourg and the other heading 3P Transportation Operations in London. This role is the operational backbone for a multi‑country organization that manages Amazon’s B2B freight shipping and third‑party carrier network.

Key responsibilities

• Own and manage complex, multi‑timezone calendars for both Directors, proactively resolving conflicts and aligning time with business priorities.
• Coordinate domestic and international travel, including multi‑country itineraries across Europe, and handle expense reconciliation.
• Support the operating cadence by distributing pre‑reads, preparing agendas, tracking action items, and flagging overdue commitments.
• Prepare, collect, and curate content for meetings, reports, and presentations on behalf of the Directors.
• Act as a trusted liaison with internal and external stakeholders, ensuring smooth communication and timely follow‑up.

Required profile

• Highly organized with the ability to manage multiple priorities in a fast‑paced environment.
• Strong judgment and the capacity to act independently with minimal guidance.
• Excellent written and verbal communication skills, capable of handling sensitive and confidential information.
• Demonstrated ability to build effective relationships across teams and geographies.

Required skills