Executive Assistant for International Law Firm

About the role

We are seeking a proactive Executive Assistant to provide high‑level administrative support to senior legal professionals at an international law firm based in Luxembourg. The role involves managing complex schedules, coordinating meetings, and handling a variety of day‑to‑day administrative tasks in a fast‑paced environment.

Key responsibilities

• Manage complex agendas, meetings, and travel arrangements for senior lawyers.
• Draft, format, and update legal documents, reports, and correspondence.
• Coordinate internal and external meetings, including logistics and minute‑taking when required.
• Process expense reports, time entries, and general administrative follow‑up.
• Maintain files, records, and internal documentation.
• Support the wider team with various administrative matters.

Required profile

• Significant experience as an Executive Assistant within a legal or professional services environment.
• Strong organisational and coordination skills with the ability to manage multiple priorities.
• Detail‑oriented, proactive, and service‑minded.
• Discreet, reliable, and able to work autonomously.
• Comfortable supporting senior stakeholders in a demanding environment.
• Fluent in English; French and/or German are assets.

Required skills