Associate – Corporate Secretary (Luxembourg)

About the role

We are looking for an Associate – Corporate Secretary to join a leading management company that serves the asset‑management industry. The role supports a complex portfolio of client entities, ensuring regulatory compliance, maintaining corporate documentation, and assisting with board governance processes.

Key responsibilities

• Manage a portfolio of clients within a single client relationship and keep statutory records up to date.
• Handle administrative tasks such as regulatory filings, RBE register updates, RCS deposits, document execution, safekeeping, and legalisation.
• Support company lifecycle events including formations, dissolutions, AGMs, EGMs, director changes, registered office updates, and share‑capital adjustments.
• Draft, finalise, and manage resolutions and other corporate documentation.
• Assist with board support activities: organise meetings, coordinate attendees, prepare and distribute materials, draft minutes and follow‑up actions.
• Monitor task‑tracking systems, prioritise workload and escalate conflicts or delays.
• Liaise independently with fund service providers and clients.
• Participate in team projects, contribute to process improvements and support colleagues.

Required profile

• Minimum 2 years of experience in corporate secretarial roles.
• Degree in Business, Law or equivalent experience in company secretarial services.
• Strong knowledge of Luxembourg corporate and fund regulations.
• Highly organised, proactive, detail‑oriented with strong prioritisation and time‑management skills.
• Ability to work independently under pressure and meet tight deadlines.
• Fluent in English, both written and spoken.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).