Administrative & Office Assistant – Multilingual

About the role

We are looking for a proactive Administrative & Office Assistant to ensure the smooth operation of our office and provide essential support to the business owner and internal team. This position is central to daily workflows, client interaction, and executive assistance in a fast‑paced commercial environment.

Key responsibilities

• Supervise daily office workflows and maintain efficient processes.
• Prepare, process, and follow up on client quotes, invoices, and shipping documents.
• Manage supplier orders, track customer purchases, and keep digital and physical archives up to date.
• Serve as the primary point of contact for clients via phone and email, delivering clear and timely responses.
• Assist the business owner and staff with administrative tasks, schedule coordination, and internal communications.

Required profile

• Minimum 5 years of experience in office administration, secretarial work, or executive assistance.
• Proven track record in customer service or office coordination.
• Fluency in German, Luxembourgish, French, and English (written and spoken).
• Strong organizational abilities, autonomy, and a solution‑driven mindset.

Required skills

• Microsoft Word, Excel, PowerPoint, Outlook.
• Experience with billing software and CRM platforms.
• Proficiency with collaboration tools such as Microsoft Teams and Slack.

What we offer

• Permanent, secure position within a stable company.
• Collaborative, human‑centric workplace culture.
• Direct interaction with ownership and real responsibility.
• Competitive salary aligned with experience.
• Balanced schedule with structured leave planning.