Receptionist – Front Office & Administrative Support

About the role

We are looking for a professional Receptionist to join our global team. You will be the first point of contact for visitors and staff, ensuring a welcoming and efficiently managed front‑office environment.

Key responsibilities

• Greet all guests, handle client requests and manage visitor registrations.
• Answer and forward internal and external telephone calls in French and/or English, take messages.
• Manage incoming and outgoing mail, express deliveries and courier services.
• Receive and dispatch deliveries, maintain badge management and announce guest arrivals.
• Coordinate calendar invites, book meeting rooms and organise meetings and appointments.
• Oversee office supplies, consumables stock and maintain a tidy reception and kitchen area.
• Perform ad‑hoc administrative tasks such as copying, scanning, faxing, binding and archiving.
• Support colleagues with correspondence, travel arrangements and event organisation for the Marketing & Business Development team.
• Assist Personal Assistants and provide additional support for events, catering and parking management.

Required profile

• Several years of solid administrative experience in a front‑office setting.
• Excellent communication skills with fluency in English and French; German and Luxembourgish are a plus.
• Highly organised, able to manage multiple priorities efficiently.
• Professional, discreet and trustworthy when handling confidential information.
• Proactive, adaptable, with a strong service‑oriented attitude.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint