Receptionist – Front Desk & Administrative Support

About the role

Arendt Investor Services is seeking a professional Receptionist to be the first point of contact for clients, visitors, and suppliers. You will ensure a welcoming atmosphere while providing essential administrative support to keep daily operations running smoothly.

Key responsibilities

• Greet and assist clients, visitors, and suppliers at the front desk.
• Manage internal and external telephone calls.
• Prepare and supervise meeting rooms, including booking and equipment setup.
• Coordinate lunch logistics and order catering as needed.
• Receive, sort, and distribute mail and parcels (DHL, UPS, etc.).
• Oversee visitor parking in collaboration with the Facility Officer.
• Book transportation such as taxis and arrange conference center bookings.
• Assist in organizing events, training sessions, and catering.
• Maintain the Business Center by updating entries, handling calls, and managing signage.
• Perform various other administrative tasks as required.

Required profile

• 1 to 3 years of receptionist experience, preferably in high‑end establishments, hotels, or service companies.
• Relevant diploma (BTS, Bac Pro, or equivalent) in hotel or tourism management.
• Fluent in French and English.
• Strong multitasking, time‑management, and organizational abilities.
• Excellent presentation, communication, and interpersonal skills.
• Team‑player mindset with attention to detail and a proactive problem‑solving attitude.

Required skills

• Proficiency in handling telephone systems and email correspondence.
• Experience with meeting‑room booking tools and basic office equipment.

What we offer

• A dynamic work environment within a leading financial services firm.
• Opportunities for professional development and training.
• A vibrant social culture with events, sports, and artistic activities.
• Supportive leadership and mentorship.