Office & Facilities Assistant (Permanent)

About the role

Join the Office Management team of a leading international law and tax firm in Luxembourg. You will support daily operations, ensure smooth reception services, and contribute to the logistical organisation of internal events and meetings.

Key responsibilities

• Handle incoming calls, manage mail, and maintain schedules.
• Order and replenish office supplies, distribute internal mail, and coordinate building‑maintenance services.
• Follow up on contracts and supplier contacts, verify invoices, and support the reception team when needed.
• Process internal requests, ensuring timely resolution.
• Assist in planning and executing internal events, meetings, and office activities.
• Identify improvement opportunities for day‑to‑day operations and propose practical solutions.
• Perform occasional errands, deliveries, and other operational tasks required by the business.

Required profile

• Graduate degree or BTS (Bac +2) or equivalent.
• Fluent in English and French; additional Luxembourgish, Dutch or German is a plus.
• Valid driving licence.
• Previous experience in facilities management, hospitality, events or a service‑oriented environment is highly desirable.
• Hands‑on attitude, able to work autonomously and as part of a team.
• Organised, proactive, flexible and able to manage multiple priorities.
• Discreet with a strong sense of diplomacy.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

What we offer

• A multicultural work environment with a strong reputation in the legal sector.
• Opportunities for professional development within a leading law firm.