German-Speaking Executive Assistant

About the role

PwC's Secretarial Services team, reporting to the LoS Secretarial Services Team Leader, is looking for an experienced administrative professional fluent in German and English. You will provide dedicated administrative support to Partners and Managing Directors, coordinating closely with firm leaders, colleagues, clients and specialist teams so that priorities, communications and day-to-day activities run smoothly.

Key responsibilities

• Act as a trusted point of contact for Partners and Managing Directors, handling their requests professionally and efficiently.
• Manage complex agendas proactively, resolve scheduling conflicts, follow up on commitments and prepare leaders for meetings and events.
• Coordinate meetings from planning through follow-up, including scheduling, facilities and catering, agendas, minutes and agreed actions.
• Manage inboxes when requested: prioritise messages, organise correspondence, support coverage during absences and draft replies.
• Organise travel and accommodation, including flights, hotels, visa coordination and trip schedules, liaising with the Travel team.
• Complete administrative processes on behalf of partners, such as expense reports, TRAF requests, training registrations, e-signatures, mail and telephone coordination.
• Maintain stakeholder and client information in Salesforce.

Required profile

• BTS degree or equivalent qualification.
• At least two years of experience in an executive assistant, personal assistant, secretarial services or comparable administrative role.
• Fluency in German and English.
• Experience delivering high-quality customer service and maintaining relationships with internal and external stakeholders.

Required skills

• Proficiency in Microsoft 365, with the ability to work independently with relevant administrative and collaboration tools.
• Anticipating stakeholder needs, taking ownership of requests and adapting to changing priorities.
• Handling confidential information with care and acting with integrity.

Additional skills that would help: a relevant certification in executive assistance, secretarial services, administration or customer service, and French.